About our work culture
We are a new company striving to create value and innovation for our community, starting with our talent and professionals that will extend to our clients. To do it, we Link people with ideas and opportunities allowing them to Xplore new possibilities, passions and resources so they can Discover solutions and new ways to serve people all around the world.
About the Role
This is a full time remote job that requires availability to work in LA time zones 10AM - 2PM. Professional english level is a must, French is a plus.
Need for an Administrative Production Associate to handle Production, Legal and Finance/ Accounts Payables internal tasks of +100 monthly Talent Contract requests submission as well as being the PoC for all Talent payments processes including but not limited to setting them up as vendors, submission of proper forms, invoicing processing and payment confirmation
About you
Main Assignments
Manage and Interface with Legal regarding Talent & Services Contracts’ requests and processes for Internal Production
Request contract required information from Talent and/or Vendors to submit Contract requests to Business & Legal Affairs
Submit contract requests to Legal
Follow-up on contractual process and timeline with Legal and include any updates or talking points to Legal Agenda meeting
Keep track of production shoot schedule to ensure contracts have been sent by Legal via Docusign and are signed prior to filming date
Manage and Interface with Finance & Accounts Payable on vendor payment requests and processes for Internal Production
Request Finance & AP payment setup for Talent/Vendors on respective internal AP data trackers; make sure Payment platform invites are sent
Send Payment platform instructions to Talent/Vendors
Monitor and track any Talent/Vendor-facing issues on Payment platform including, but not limited to, any issues with Payment platform onboarding and invoice submission by Talent/Vendors
Track payment statuses (follow-up on any unresolved issues)
Remind Talent/Vendor to corroborate their “payment status” directly on Tipalti
Compensation & Benefits
Up to USD$700/ month depending on experience and qualifications
Equality and Respect
We are an Equal Opportunity Employer and are committed to promoting diversity, equity and inclusion in our workplace. We believe that each individual should be treated with respect and dignity and that everyone has the right to work in an environment free from discrimination and harassment that provides opportunities and ownership for all creators.